Home 9 Need to Easily Send to Any Distribution Group?

Need to Easily Send to Any Distribution Group?

Put An End to Manual List Processing, and Gain Targeted Employee Communications with PoliteMail


Broadcast Personalized Email to Any Outlook or Exchange Distribution Group, or Import & Send to Lists from HR or Excel.


“We didn’t have a ton of insight into who our messages were going to in our previous Broadcast Message Tool in Lotus Notes [also ‘IBM Notes’ or just ‘Notes’]. Switching over to PoliteMail and through the Syncronym software, now there’s full transparency”

Lance Thomas

Product Owner, Royal Caribbean Cruises

With PoliteMail, reach the right audience, every time!

Simply send to any Outlook or Exchange distribution group available in your Global Address book.

No import/export process required.

To address employees by name, use the PoliteMail Personalization feature instead of always sending a blind broadcast to all.


Want to try it yourself? Contact us for a free trial

Use Analytics to Monitor Recipient Behavior to Better Under Strategize Follow Up Emails. 

  • Why blast everyone again? Now send follow-up emails based upon recipient behavior, or lack of.
  • To help reduce email overload, use behavioral segmentation to send smarter follow-up messages.

Easily Export Your List Data and Create Subscription Based Emails.

  • If you do need to send to a list from your HR System or Excel…it’s easy to import any standard CSV file into a PoliteMail list.
  • Automated list management functions like split, combine and export makes any list management work even easier.
  • If you want to provide subscription publications to employees, PoliteMail provides automated subscription management tools.

Better Manage Opt-Out Functionality.

  • Unlike email marketing tools, PoliteMail doesn’t force an opt-out footer into your Outlook email.
  • If you want to provide opt-out functionality, simply enable it.
  • PoliteMail’s automated subscribe and unsubscribe tools enable recipient’s to manage their own subscription list participation.
  • Subscription opt-in forms may be enabled from within an email link, or on any of your intranet or web page.

Measure & Improve Results

Measure reach, readership and engagement to improve communications with employees.

PoliteMail Metrics for Outlook

Create More Impressive Email

Easily build, standardize and share attractive mobile responsive HTML pages right inside of Outlook.

PoliteMail Mailing Lists

Easy to Get Going!

 Just install the software, do some simple O365 integration later to get more accurate results.

Syncronym for Outlook Email Distribution List Accuracy

  • Need updated lists from your HR System?
  • Syncronym automatically synchronizes your employee data to keep your distribution lists up-to-date!
  • Syncronym will vastly improve send processing speeds for large or heavily nested Exchange DL’s.