The Internal Communication Platform that plugs into Outlook.

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Need to Easily Send to Any Distribution Group?

Put An End to Manual List Processing, and Gain Targeted Employee Communications with PoliteMail

Broadcast Personalized Email to Any Outlook or Exchange Distribution Group, or Import & Send to Lists from HR or Excel.

  • Simply send to any Outlook or Exchange distribution group available in your Global Address book.
  • No import/export process required.
  • To address employees by name, use the PoliteMail Personalization feature instead of always sending a blind broadcast to all.

Use Analytics to Monitor Recipient Behavior to Better Under Strategize Follow Up Emails

  • Why blast everyone again? Now send follow-up emails based upon recipient behavior, or lack of.
  • To help reduce email overload, use behavioral segmentation to send smarter follow-up messages.

Easily Export Your List Data and Create Subscription Based Emails

  • If you do need to send to a list from your HR System or Excel…it’s easy to import any standard CSV file into a PoliteMail list.
  • Automated list management functions like split, combine and export makes any list management work even easier.
  • If you want to provide subscription publications to employees, PoliteMail provides automated subscription management tools.

Better Manage Opt-Out Functionality

  • Unlike email marketing tools, PoliteMail doesn’t force an opt-out footer into your Outlook email.
  • If you want to provide opt-out functionality, simply enable it.
  • PoliteMail’s automated subscribe and unsubscribe tools enable recipient’s to manage their own subscription list participation.
  • Subscription opt-in forms may be enabled from within an email link, or on any of your intranet or web page.

Measure Email
& Improve Results

Use Outlook email metrics to measure effectiveness and improve communications to employees.

Create More
Impressive Email

Easily build, standardize and share attractive mobile responsive HTML pages right inside of Outlook.


Satisfy IT Security
and Compliance

PoliteMail offers on-premise licensing or dedicated cloud services options for enterprise class data security.

Featured Case Study

The American Cancer Society Boosts Internal Email Open Rates by 44% with PoliteMail

Learn More >

    Is Your List Management a Circus Act?

  • Need updated lists from your HR System?
  • Syncronym automatically synchronizes your employee data to keep your distribution lists up-to-date!
  • Syncronym will vastly improve send processing speeds for large or heavily nested Exchange DL's.

Learn More >