Email isn’t going away, so let’s get smarter about it!
There’s no need to change your internal email process.
PoliteMail Internal Communications Platform
PoliteMail adds the email tools you need right inside the Outlook desktop or M365 Outlook online. You can also use PoliteMail online, which is integrated with M365 so you can send to your existing distribution groups without any import steps. Fast and flexible, send from Outlook, M365, PoliteMail online or automate via our programmable API.
PoliteMail for Outlook
- PoliteMail adds new tools to your everyday email tool
- Send from any of your authentic email addresses
- Avoids external flags, spam folders, and security warnings
- Works on Macs, Windows, and in major browsers
Create impressive, brand standard email
Build HTML email pages with ease
Our drag-and-drop email page builder makes it easy to create impressive, mobile responsive email templates and pages. Easily combine and share branded components with your communications team, no coding required! Both Outlook and Word compatible.
Conduct simple surveys right in Outlook
Get valuable feedback from your employee audience using simple surveys, likes and other social interactions inside your Outlook email distributions.
Add video to send video messages that actually play in Outlook
The Add Video feature adds embedded, playable video right in Outlook. Automatically add a play button to an image and create video thumbnails. Turn any mp4 video into a video email message!
Broadcast to the right audience at the right time
Send to any of your existing distribution groups without having to import. Or, import your own lists from Excel, your HR or payroll systems, or any directory application that can export a CSV file.
The most accurate, privacy-compliant email measurement on the market
PoliteMail offers several measurement modes to keep personal information anonymous, while enabling intelligent follow-up. Completely compliant with current GDPR and CCPA regulations.
Automated distribution list management
Manage your mailing lists without having to rely on IT or HR updates with our real-time AD/Entra ID distribution list access. Create lists by Management Hierarchies and use PoliteMail’s self-service targeting and segmentation tools to deliver relevant targeted communications and increase employee engagement.
Personalize your messages
With PoliteMail you can address each individual recipient by name and assign custom fields within the body text to further personalize each message.
Send at the employee's time zone, not yours
PoliteMail powerful time-zone sending features help you reach the employee inbox right when you want to, no matter where in the world they are. For example, easily schedule a message to be sent at 9am in each employee’s time zone, and even limit email to arrive during their working hours.
Measure and Analyze Results
Gain the comms analytics Viva doesn’t provide and improve your communications strategy with data.
Measure email reach, email readership, and email engagement using PoliteMail’s advanced reporting options. Drill down on a single message, or view campaign and sender level reporting for groups of messages.
Compare results to your own company average, or to any of the ten S&P industry sector benchmarks, based on PoliteMail’s benchmark reporting analyzing over 2 billion emails sent. Use our multi-compare reporting feature to compare the results of multiple campaigns to see trends, issues, and effectiveness.
PoliteMail gives you the data to improve results and understand how email drives business outcomes. Get your reporting data into an Office document or email for printing, sharing, or analysis with leadership or other decision-makers in your organization.
Check out the full feature list.
Looking for more? We likely have it, check out all the PoliteMail features here.
Supported by our highly rated Customer Success Team
Onboarding includes full service M365/Exchange integration, software configuration, admin training, user training and self-paced online training academy. Your organization will be supported by a dedicated Customer Success Manager and highly experienced Technical Support engineers. Our acclaimed Success and Support Teams maintain an average 70.0 NPS score and have been mentioned numerous time for our service on G2.