Streamlining Your Internal Communications, 5 Steps

n today’s world we have the latest and greatest digital tools that allow easier access to information and communication methods than ever before. However, this does not mean everyone is making the best out of these opportunities. A recent article posted on Business2Community offered some ideas for streamlining communications, using a range of tools and techniques.

1. Company Newsletters

This is a great way to connect with your entire organization. Newsletters shouldn’t be sent more than once a month, but newsletter can be an ideal way to summarize company news and updates. Some examples are: company progress, new hires, press received, etc. Content should be clear and organized.

2. Keep Files in One Place

Keep files all together in a secure place. Some services available include Box or Dropbox. This ensures any shared files with clients and colleges stays safe. As well as being able to control what content is being shared, you can manage who is sharing content and where it gets stored. Employees will be able to retrieve essential information more easily, and the security and encryption features give employers added peace of mind.

3. Use One Tool for Company Chats

Real time chat allows workers to collaborate and encourages workers to share ideas with one another. Yammer, HipChat, and Slack are all examples of secure and user friendly tools available. With most of these you are able to chat one-on-one, in a group, or invite clients to join the conversation.

4. Use One Secure Number for Conference Calls

The best conference call tools will allow you to schedule meetings with clients or multiple offices, bring remote employees into conversations, and even record meetings. Tools such as UberConference and GoToMeeting are great options.

5. Manage Projects on a Single Dashboard

Project management tools are now an essential way to store any communications about a project in one easily accessible place. Dashboard tools can help you manage workflows more efficiently, and are easy to set up and use.

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