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Home > PoliteMail Products for Internal Communicators > Syncronym, Automate Your Internal Email Distribution Lists

Is your list management process more like a circus act?

Your up-to-date employee data is out there.
Syncronym gets and posts it into Outlook!

Maintaining employee distribution lists is challenging for most large organizations. It might be weeks before HR updates reach the Active Directory, or vice-versa, but in the meantime communicators and executives need to send email messages which reach everyone.

Even more often, communicators need to reach a particularly segment of the employee audience, perhaps a certain management level within a particular division or everyone at a certain building location.

When such targeted distribution lists don’t already exist, someone in IT will have to process the request, while communicators do not necessarily have the time or patience to wait. There has to be a better way.

Syncronym, from PoliteMail, is distribution list automation built to support communicators. Synronym puts up-to-date employee data inside of Outlook, enabling communicators to:

Accurately reach all employees or groups

Easily create ad-hoc, targeted lists on the fly

Save & share their own dynamic lists

Measure results by employee segment

How it Works

On a nightly, recurring basis, Syncronym extracts, transforms and loads (ETL) your employee source data into the PoliteMail; Service for Outlook, as well as into your Active Directory, Azure Active Directory or Exchange.

Your data sources can be a feed from your HR database (like WorkDay, PeopleSoft, or SAP), an extract from Active Directory, a SQL view, or any CSV, SQL, ODBC or LDAP data source.

Syncronym is coded and configured to combine data sources using unique keys including email address and employee ID, transform HR codes for employee attributes like region and management level into human readable text using look-up tables, take active and in-active employee status into consideration, and then robotically load the refreshed list data into PoliteMail, Active Directory, Azure Active Directory, Exchange or other destinations.

Frequently used lists such as regions, divisions or departments are automatically maintained. Unused or underutilized lists can be set to expire and be removed automatically.

Featured Case Study

How Four Major Corporations Cleared Away Email Confusion

Learn More >

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