Email isn’t going away, so let’s get smarter about it!

PoliteMail Internal Communications Platform

PoliteMail adds the tools you need right inside the Outlook desktop or M365 Outlook online. Or use PoliteMail online, which is integrated with M365 so you can send to your existing distribution groups without any import steps – but you can import any list you like. Fast and flexible, send from Outlook, M365, PoliteMail online or automate via our programmable API.

PoliteMail for Outlook

  • PoliteMail adds new tools to your everyday email tool
  • Send from any of your authentic email addresses
  • Avoids external flags, spam folders, and security warnings
  • Works on Macs, Windows, and in major browsers

PoliteMail Benefits

Create Impressive, Brand Standard Email

Get your whole comms team on the same page with using PoliteMail’s simple tools inside Outlook to easily build and share branded templates. Then use and modify these templates to create modern mobile-responsive email pages and deliver a better employee experience.

Build HTML email pages with ease

Our drag and drop email page builder makes it easy to create impressive, mobile responsive email templates and pages. Easily combine branded components, no coding required!

Conduct simple surveys right in Outlook

Get valuable feedback from your employee audience using simple surveys, likes and other social interactions inside your Outlook email distributions.

Add video to send video messages that actually play in Outlook

New Add Video feature adds embedded, playable video right in Outlook. Automatically add a play button to an image and create video thumbnails. Turn any mp4 video into a video email message!

Blurb here introducing the Create video.

Blurb here introducing the Send video.

Broadcast to the right audience at the right time

Send to any of your existing distribution groups without having to import, or import your own lists from Excel, your HR or payroll systems, or any directory application that can export a CSV file.

Personalize your messages

With PoliteMail you can address each individual recipient by name and assign personalization fields within the body text to further customize and personalize each message.

Send at the employee's time zone, not yours

PoliteMail powerful time-zone sending features help you reach the employee inbox right when you want to, no matter where in the world they are. Easily schedule a message to be sent at, say 9am, in each employee’s time zone, and even limit email to  arrive during their working hours.

The most accurate, privacy-compliant email measurement on the market

PoliteMail offers several measurement modes to keep personal information anonymous, while enabling intelligent follow-up. Completely compliant with current GDPR and CCPA regulations.


 Gain the comms analytics Viva doesn’t provide.


Measure reach, readership and engagement using PoliteMail’s advanced reporting options. Drill down on a single message, or view campaign and sender level reporting for groups of message. Compare results to your own company average, or to any of our ten S&P industry sector benchmarks. PoliteMail gives you the data to improve results and understand how email drives business outcomes.

Blurb here introducing the Measure video.

Check out the full feature list.

Looking for more? We likely have it, check out all the PoliteMail features here.

Supported by Our Highly Rated Customer Support Team

Onboarding includes full service M365/Exchange integration, software configuration, admin training, user training and self-paced online training academy.  Your organization will be supported by a dedicated Customer Success Manager and highly experienced Technical Support engineers. Our acclaimed Success and Support Teams maintain an average 70.0 NPS score and have been mentioned numerous time for our service on G2.

Blurb here introducing the Measure video.